Overview

Fair access is a principle about ensuring that all apprentices registered for assessment with Skills for
Logistics have an equable chance of success by putting in place appropriate reasonable adjustments.
The adjustments must not advantage the apprentice in comparison with other apprentices
undertaking the same EPA without any adjustment, nor affect the integrity of the end point
assessment.
This policy sets out the principles that Skills for Logistics Ltd follows in ensuring fair access. This may
be related to an application for a reasonable adjustment for assessment, or for an application for
Special Consideration. Our access arrangements ensure that we comply with the Equality Act 2010.

Definitions

Reasonable Adjustments - Reasonable adjustment relates to an adjustment that helps to reduce the
effect of a disability or recognised difficulty, which may otherwise unfairly place the apprentice at a
disadvantage during the assessment process. It is important that reasonable adjustments do not
affect the reliability or validity of assessment and that should not give the apprentice an advantage
over other apprentices undertaking the same assessment. They should be agreed at the planning
stage of assessment.
Special Consideration - Special consideration is an allowance that is usually requested immediately
around the assessment occasion to accommodate temporary illness, injury or other indisposition
that occurred at the time of the assessment. The adjustment made must be relatively small to
ensure the integrity of the assessment is maintained. Special consideration requests should be
formally applied for as soon as it is identified as needed.
Those handling any requests for reasonable adjustments should also refer to any external guidance
provided by quality assurance bodies (EQAPs), assessment plan information or documentation which
may be provided by the apprenticeship standard trailblazer group, qualification awarding
organisation, or other stakeholders such as the Institute for Apprenticeships and Technical Education
(IFATE) or the Education and Skills Funding Agency (ESFA).
This policy uses as its reference the Joint Council of Qualifications (JCQ) published guidance on fair
access arrangements and reasonable adjustments.

Policy

1. Access arrangements: any reasonable adjustment must be agreed between the
apprentice/provider and Skills for Logistics before an assessment. They allow apprentices
with special educational needs, disabilities, or temporary injuries to:
● access the assessment
● show what they know and can do without changing the demands of the assessment.
2. The intention behind a reasonable adjustment is to meet the needs of an apprentice without
affecting the integrity of the assessment.
3. Reasonable Adjustments may be unique to that individual and may not be included in the list
of available adjustments listed below.
4. Whether an adjustment will be considered reasonable will depend on a number of factors
which will include, but are not limited to:
● the needs of the disabled apprentice
● the effectiveness of the adjustment
● the cost of the adjustment; and
● the likely impact of the adjustment upon the apprentice and other apprentices taking
the same EPA.
5. This policy relates to industry specific aspects such as the Driver and Vehicle Standards
Agency (DVSA) requirements for drivers of large goods vehicles, as well as specific features
that are relevant to the logistics industry and road transport industry.
6. We aim to involve apprentices and their employer/provider in any decisions about
adjustments/adaptations. This will ensure that individual needs can be met, whilst still
bearing in mind the specified assessment criteria for a particular qualification.
7. As the needs and circumstances of each apprentice are different, a request for a reasonable
adjustment is done on a case-by-case basis. We require formal evidence of need before we
agree or take steps to make the necessary adjustments or modifications. We aim to do this
at least six weeks before an assessment, ideally at the point of registration
8. Records of the evidence and the agreed adjustment are to be stored with the apprentice
assessment data and made available to the relevant External Quality Assurance body upon
request
9. Reasonable adjustments may include the following, but others may be available depending
upon the needs of the apprentice:
● Supervised rest breaks
● Extra time
● Computer reader/reader
● Read aloud and/or the use of an examination reading pen
● Scribe/Speech recognition technology
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● Word processor
● Prompter
● Oral Language Modifier
● Live speaker for pre-recorded examination components
● Sign Language Interpreter
● Practical assistant
● Alternative site for the conduct of examinations

Process for applying for a reasonable adjustment

Skills for Logistics have a formal procedure and standardised documentation for applying for a
reasonable adjustment. The form is available on request to the EPA administration team.

Right to Appeal

If an apprentice, for any reason, considers that they have been wrongly refused access to fair
assessment (either via a Reasonable Adjustment or Special Consideration request) and wishes to
appeal, they should follow the Skills for Logistics Appeals policy and procedure.
If an employer or provider, for any reason, considers that their apprentice has been wrongly refused
access to fair assessment and wish to appeal, they should also follow the Skills for Logistics Appeals
policy and procedure, but ensure they have the apprentice's permission to raise such an appeal on
their behalf.

Approval date: 10 March 2021
Validity: One Year
Next Review Date: 10 March 2022
Job Title of person responsible for policy: Director of Operations
Name of person responsible for policy: Gary Mackay

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